Finances

PTO raises money for the //following// year's budget. Currently we are operating on money that was raised during the 2012/2013 school year. Our current budget allocating these funds was voted on and approved at the June 2013 PTO meeting.


 * < ===**204/15 Approved Budget**=== ||>  ||> Budget ||
 * < B. Pollard Cultural Arts ||> % ||> 5,250.00 ||
 * Mini Grants ||> % ||> 3000.00 ||
 * < Camp Hazen Field Day ||> % ||> 2,510.00 ||
 * Field Trips ||> % ||> 1,500.00 ||
 * < Sixth Grade Night/FieldTrip ||> % ||> 1,500.00 ||
 * < Social Development Night ||> % ||> 1,500.00 ||
 * Operations ||> % ||> 900.00 ||
 * Special Projects/Events || % || 500.00 ||
 * < Book Fair Books ||> % ||> 400.00 ||
 * Creative Extensions ||> % ||> 390.00 ||
 * Social Development ||> % ||> 350.00 ||
 * < Invention Convention ||> % ||> 300.00 ||
 * RN Snack ||> % ||> 300.00 ||
 * Teacher Appreciation ||> % ||> 300.00 ||
 * < Holiday Craft Night ||> % ||> 100.00 ||
 * Total Budget || 100% || $18,800 ||
 * Total Budget || 100% || $18,800 ||

Below the 2011/12 Approved Budget are tables showing what our budget amounts have been spent on this school year in calendar year 2011/2012, as well as what our fundraisers have made. Note: the blue numbers are guesstimates.


 * < ===**2011/12 Approved Budget**=== ||>  ||> Budget ||> Actual ||> Difference ||   ||
 * < B. Pollard Cultural Arts ||> 29% ||> 5,000.00 ||> 3,575.00 ||> 1,425.00 ||  ||
 * Camp Hazen Field Day ||> 15% ||> 2,500.00 ||> 2,500.00 ||> 0 ||  ||
 * < Mini Grants ||> 12% ||> 2,000.00 ||> 2,087.68 ||> -87.68 ||  ||
 * Field Trips ||> 12% ||> 2,000.00 ||> 947.50 ||> 1,052.50 ||  ||
 * < Sixth Grade Night/FieldTrip ||> 9% ||> 1,500.00 ||> 1,500.00 ||> 0 ||  ||
 * < Social Development Night ||> 6% ||> 1,000.00 ||> 1,150.00 ||> -150.00 ||  ||
 * Insurance (General Liability/Fidelity Bond/D&O) ||> 4% ||> 659.00 ||> 679.00 ||> -20.00 ||  ||
 * < Social Services (Park & Rec Scholarship and RN Snack) ||> 3% ||> 600.00 ||> 606.51 ||> -6.51 ||  ||
 * Special Projects ||> 2% ||> 400.00 ||> 400.00 ||> 0 ||  ||
 * Project Adventure (maintenance of rope trail) ||> 2% ||> 300.00 ||> 0 ||> 300.00 ||  ||
 * < Invention Convention ||> 1% ||> 250.00 ||> 250.00 ||> 0 ||  ||
 * Social Development ||> 1% ||> 250.00 ||> 100.00 ||> 150.00 ||  ||
 * > Creative Extensions ||> 1% ||> 200.00 ||> 563.62 ||> -363.62 ||> $400 mid yr. appropr.=$36.38 ||
 * Miscellaneous (postage, colored paper, etc) ||> 1% ||> 200.00 ||> 0 ||> 200.00 ||  ||
 * < Holiday Craft Night ||> 1% ||> 100.00 ||> 0 ||> 100.00 ||  ||
 * < Teacher Appreciation ||> 1% ||> 100.00 ||> 0 ||> 100.00 ||  ||
 * < Silverware ||> 1% ||> 100.00 ||> 75.77 ||> 24.23 ||  ||
 * < Total Budget ||> 100% ||> $17,159.00 ||> $14,377.78 ||> $2,723.54 ||  ||

Detailed Budget Distribution, updated May 24, 2012
(black text = actual, blue text = estimate/placeholder )
 * < **Account** ||> **%** ||> **Amount** || **Detail** ||
 * < B. Pollard Cultural Arts ||> % ||> 1,500.00 || Community banner hanging in front of school, school wide ||
 * <  ||>   ||> 1,375.00 || Music concert by Sirius Coyote Trio, school wide (used $100 credit) ||
 * <  ||>   ||> 300.00 || Historian presentation, "This Old Hat", 5th grade ||
 * ||  ||> 300.00 || Fish Collages with Patrice Nelson, 4th grade ||
 * <  ||>   ||> 200.00 || Storyteller "Miss Judy", Kindergarten & 1st grade ||
 * Camp Hazen Field Day ||>  ||> 2,500.00 || End of year celebration, school wide, June 11, 2012 ||
 * < Mini Grants ||> % ||> 459.68 || 4 video cameras for Chester Production Company Academy ||
 * <  ||>   ||> 498.00 || iPad 2 for Special Ed and Early Intervention, Kindergarten - 2 ||
 * ||>  ||> 1,000.00 || 4 channel mixer for morning broadcast ||
 * ||  ||> 130.00 || Senora Reed's approved mini grant from last year ||
 * < Field Trips || % ||> 947.50 || Imagination Nation, Kindergarten ||
 * ||  ||   || Children's Museum, 1st grade ||
 * ||  ||   || Skippy Jon Jones play, 1st grade ||
 * ||  ||   || CT Science Center, 2nd grade ||
 * ||  ||   || Charlotte's Web play, 2nd grade ||
 * ||  ||   || Yale Art Gallery, 3rd grade ||
 * <  ||>   ||>   || Mystic Seaport, 4th grade ||
 * <  ||>   ||>   || Plimoth Plantation, 5th grade ||
 * <  ||>   ||>   || New England Air Museum, 6th grade ||
 * < 6th Grade Night/Field Trip ||> % ||> 1,500.00 || Graduation Celebration - DVD, Tshirt, yearbook, ||
 * < Social Development ||> % ||> 1,150.00 || Social Development Night, Bike Stunt Rider/Entertainer ||
 * <  ||>   ||> 100.00 || New family orientation at Camp Hazen ||
 * < Social Services ||> % ||> 206.51 || Midday snacks for students who forget or don't have ||
 * <  ||>   ||> 400.00 || Park and Rec summer camperships for families in need ||
 * >  ||>   ||> 177.77 ||> 26 Book Fair certs. for children of families in need (Spring Fair) ||
 * < Insurance ||> % ||> 679.00 || Director and Officer insurance (PTO liability insurance) ||
 * < Books for CES Library ||> % ||> 600.00 || Earned through hosting Book Fair (Scholastic dollars) ||
 * Invention Convention ||> % ||> 250.00 || Tshirts for Convention participants ||
 * Creative Extension ||> % ||> 564.00 || Working "cushion: for programming ||
 * < Special Project ||> % ||> 75.77 || Replacement of metal forks in cafeteria ||
 * ||> 100% ||> $ ||  ||

Fundraiser Tally, updated June 6, 2012

 * > **Description** ||> **%** ||> **Amount** ||
 * Fall Catalog Fundraiser ||> 29% ||> 4,730.16 ||
 * Bingo and Basket Raffle ||> 14% ||> 2,251.30 ||
 * Halloween Haunted Hayride ||> 13% ||> 2,081.00 ||
 * Fall Book Fair and Posters ||> 10% ||> 1,693.85 ||
 * Escrip - Adams (through April) ||> 9% ||> 1,422.51 ||
 * Spring Book Fair ||> 8% ||> 1,310.30 ||
 * Box Tops/Labels for Education ||> 5% ||> 810.10 ||
 * Spring Clothing Drive ||> 3% ||> 488.75 ||
 * Fall Movie Night ||> 2% ||> 374.08 ||
 * Fall Clothing Drive ||> 2% ||> 350.10 ||
 * Toner and Ink Cartridge Recycling ||> 1% ||> 202.88 ||
 * Spring Movie Night ||> 1% ||> 197.70 ||
 * Direct Donations ||> 1% ||> 165.00 ||
 * Bank Account Interest (through June) ||> 0% ||> 90.39 ||
 * Green Raising ||> 0% ||> 25.32 ||
 * Phone Recycling ||> 0% ||> 16.00 ||
 * ||> 100% ||> $ ||